CRTF: completing the application form2024-10-03T11:19:53+00:00

Completing the application form –  Clinical Research Training Fellowships 2025

Please read the following candidate instructions carefully before starting or submitting your application.

Register on the academic recruitment system

Applications are handled by the Francis Crick Institute’s academic recruitment system. After registration you will receive an email to activate your account. Please note that these emails sometimes get blocked by email/ university security systems or end up in spam folders, so check your spam folder.

Please make sure that your email address used to register is one that you will check regularly throughout the application process as this will be how we will contact you.

Complete the application form

Once you have logged onto the recruitment system go to the  the ‘2025 CoL Centre CRTF Programme’. The online application form has 14 sections: personal details, project choice, statement, research experience, clinical employment, professional qualifications, education, other achievements, clinical registration, references, equal opportunities, how did you hear about the programme? and declaration.

You can move from section to section by clicking on the left-hand links. You can save your progress so you can return to and complete the form at a later date. However, if you move to a new section of the form without completing all the required fields and without hitting the ‘save’ button, changes will be lost.

You are required to upload your research proposal, which you developed with a CoL Faculty member, under ‘other achievements’. Note, we will only accept proposals that use the CoL Centre template; you can request the form as part of the info package from Iris Lueke.

The deadline for applications is 5 November, 12 noon (GMT), when the online application site will close. However, you are encouraged to submit your application as soon as possible, to allow sufficient time for your referees to supply their references.

Please note that the deadline for references is 12 November, 12 noon (GMT).

How to complete the application form

Fill in your name in the correct format, capitalising the appropriate letters (e.g. Joe Bloggs instead of joe bloggs), as this will be used in all future correspondence with yourself and your named referees.

This section is preset and you will need to choose the available project choice. You will upload your project proposal in the ‘other achievements’ section.

Please pay particular attention to this section, and please tell us what science areas you are most interested in and how this relates to the supervisor you have selected (max 200 words); why doing a PhD is important to you and how this relates to your clinical, research and career aspirations (max 300 words); and something about you and your life experiences beyond your studies and clinical work (max 100 words). Please note the maximum word limits for each of the 3 text boxes you will need to complete.

Note: you can re-size the text boxes to make them larger by using the drag handle in the bottom right.

Please provide details of your wet or dry laboratory experience, including details of the institution, supervisor, dates, brief description of the key aims and outcomes of the project. Please do not include clinical audits or service evaluations.

To be eligible to apply you must have held a clinical post following qualification with a medical degree. Please provide details of your clinical employment history including the name of the hospital, clinical specialty, grade of training and dates.

Note: you can re-size the text boxes to make them larger by using the drag handle in the bottom right.

Please provide details of your professional qualifications (if applicable) including the title (e.g. MRCP, FDS etc.), result achieved, level and field of study, institution and dates.

Please provide details of your academic education including degree grades. Your first entry should be your medical or dental degree.

If you have studied at a non-UK university, please give your university’s standard name in English.

In the section on your courses/ modules taken, please state each course/module with credits and marks/ grades in order to give us as complete information as possible. Please enter each course/ module as a new paragraph. If you have studied at a non-UK university, please detail your grades and provide information about your university’s grading system.

Please provide information about other achievements, for example any publications, any specialist courses/ meetings attended, conference presentations given, scholarships/prizes or other relevant achievements.

You will be asked to upload required information. Here, you should upload your research proposal including your CV – this must be a PDF file that is no larger than 2MB. Please name your file using the following structure, and without spaces or special characters: FirstnameSurnameYear, e.g. JaneDoe2024.

Note, we will only accept proposals that use the CoL Centre template; you can request the form as part of the info package from Iris Lueke. Your research proposal, should be developed with a CoL Centre Faculty member listed as supervisors for the 2025 intake.

Please provide details on your clinical registration. To be eligible to apply you must hold General Medical Council (GMC) registration or equivalent registration, e.g. equivalent national registration outside the UK.

We ask you to give details of two or three referees. Please select your referees carefully: one must be your current or most recent clinical supervisor, at least one must be able to comment on your wet/dry laboratory-based research experience, and at least one must be able to comment on your clinical education, skills and experience.

Please ensure that your referees’ contact details, especially their email addresses, are accurate and enter only one email address per referee. We will not normally make any changes to referee details after you have submitted your application.

The deadline for reference receipt is 12 November, 12 noon (GMT). Your application may be considered if references are not received by the deadline, however, we will not invite any applicants to interview without 2 references in place. It is therefore important that you check – before you submit your application – that your referees will be able and willing to provide a reference within this time frame.

We will contact your referees by email as soon as you submit your application, asking them to complete an online reference form. When you submit your application please contact your referees to confirm that they have received our reference request email (these emails sometimes get blocked by email/ university security systems or end up in spam folders).

Please help your referees meet this deadline by informing them of your application, and encouraging them to submit their reference soon after receipt of our email. You and your referee will receive an acknowledgement email once each reference has been submitted.

Note: if you leave your application until the closing date your referees will only have a short time to return your reference.

The CRUK CoL Centre values diversity, and we are committed to building an inclusive culture where all trainees can thrive. To support this, we ask applicants to share their personal diversity information.

These questions are optional. If you would rather not share something, please select “prefer not to say”. However, the more information you are willing to provide, the more effective our monitoring will be. Your personal diversity information is separated from your application. It is anonymised and is only used for reporting. All personal information will be treated in accordance with applicable data protection legislation, and the data used for statistical monitoring will be anonymised and published in a way that does not allow individuals to be identified. We collect personal diversity information under the lawful basis of legitimate interest, to ensure compliance with the Equality Act 2010 and monitor and promote equal opportunities in the workplace. As diversity information is special category data, we also require an additional legal basis for processing. We process diversity information under Article 9 of the UK GDPR for reasons of substantial public interest to ensure compliance with the Equality Act 2010 and Schedule 1 of the Data Protection Act 2018 to promote and maintain equality in the workplace.

We would also like to understand better the socio-economic background of candidates that apply to our programmes, given that this can also have an impact on access to education and careers. The questions asked at the end of this section of the application form were developed in England by the Social Mobility Commission working with the Bridge Group. As with the diversity questions, these questions are optional, and the data is separated from your application, anonymised and only used for reporting. If you are not sure of the answer or if you would prefer not say, please select “I don’t know” or “Prefer not to say”.

The information you supply here will help us focus where we advertise our PhD programme in the future.

Please review your application carefully and complete any missing fields. Once all the mandatory fields are completed, you will be able to submit by clicking the submit button at the bottom of the screen.

Once you have submitted your application you will not be able to make further changes. You will be sent an email confirming that you have submitted your application.

Please note that these emails sometimes get blocked by email/ university security systems or end up in spam folders, so please check your spam folder.

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Privacy and data protection

Information on how we collect and handle your personal data

The Crick collects and processes personal data during your application for a fellowship; for example, your user account details and the personal data in your application form.

We process this personal data to administer your application and to help us decide whether to enter into a fellowship agreement with you. As part of this process, we share your application with prospective co-supervisors from our programme partners who will also assess your application. We do not share equal opportunities data for this purpose.

Should you be successful in your application, the Crick will share your personal data with our security-screening partner and with the relevant programme partner where your supervisors work so that they can process your admission.

The Crick will keep your personal data either for six months following the selection process, or for the duration of any fellowship that we may offer.

You have certain rights over your personal data, such as a right to access, correction or erasure, which you may exercise by contacting the Crick at data-protection@crick.ac.uk or write to us at General Counsel, The Francis Crick Institute, 1 Midland Road, London, NW1 1AT.

You may also raise your concerns with the Information Commissioner’s Office.

Please read the Crick’s privacy policy for further information.